Firelands Computer Club

Meetings First and Third Mondays
First Presbyterian Church
21 Firelands Blvd.,  Norwalk, Ohio 44857

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Last update: 2/2/09
By-laws - (Latest Revision: 12-2-2002)
 
 

ARTICLE I: "Name"
The name of this organization shall be The Firelands Computer Club, hereinafter referred to as The FCC.  It shall function as a non-profit organization.

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ARTICLE II: "Purpose"
The purposes of The FCC shall be:
A.
 To foster an exchange of information about new and existing computer clubs in North Central Ohio.
B.
 To educate novice computer users.
C.
 To promote interest in and awareness of computer competency.
D.
 To foster networking and share software among local computer enthusiasts.
E.
 To serve the needs of the community by networking with other groups and organizations approved by the Executive Committee of The FCC.

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ARTICLE III: "Members"
Section 1. Membership shall be open to all individuals interested in computers and related technology.
Section 2. There are no dues for membership in The FCC, however donations are encouraged at each meeting.  If it becomes necessary to institute dues, the Executive Committee can at that point set the dues for the membership.
Section 3. The membership year will extend from April 1 through March 31.
Section 4. Active members are those who shall participate in the programs and attend meetings regularly.  A member is counted present after signing in at the meeting.  Active members having been present at least 4 meetings in the six months prior to “Election Day” will be eligible to vote.
Section 5. Branches may be formed in other areas affiliated with The FCC on a majority vote of the Executive Committee. A representative shall be elected by the Membership of each branch.

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ARTICLE IV: "Officers"
Section 1. The officers of the organization shall be the following: a President, Vice-President, Secretary, Treasurer, and Member-at-Large. These officers shall perform the duties prescribed by these by-laws and the parliamentary authority adopted by The FCC.
Section 2. The officers shall serve a term of one (1) year and shall not be eligible to serve more than three (3) consecutive terms. This limitation shall not apply to the office of Secretary or Treasurer.
Section 3. The term of office shall be from April 1 through March 31, or until their successors are elected.
Section 4. A vacancy in the position of President shall be filled by the Vice-President. A vacancy in any other office shall be filled by election by the Board of Directors for the unexpired term.

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ARTICLE V: "Elections"
Section 1. A three member Nominating Committee shall be appointed by the President. Its purpose is to propose a slate of officers to be presented at the first meeting in March.
Section 2. The Committee will accept nominations from the general membership (a) via email to the club email address or (b) in other written form until the end of the first meeting in February. Nominations will not be accepted from the floor.
Section 3. Any active member may be nominated for an office provided he or she has been an active member for the period of at least one year. A member may be elected to only one office for each election. Members nominated for multiple positions must choose the one office for which they want to be on the ballot.
Section 4. The Nominating Committee will accept all nominations from club members and will determine if nominees are eligible to hold office. The Committee will then contact the eligible person nominated to determine if he or she will allow their name to be placed on the ballot for that office. Nominees will be placed on the ballot subject to acceptance of the nomination.
Section 5. There will be no limit to the number of nominees for any office on the ballot.
Section 6. Tie votes for all offices will be decided by a random drawing of the names of nominees tied with the top number of votes.
Section 7. Absentee ballots will be allowed for members in good standing under the following circumstances: out of state, a patient in the hospital or with an immediate family member in the hospital, a death in the family.  Ballots will be accepted on or before the night of the election via email to the club’s email address or written and given to any member of the Executive Committee.
Section 8. At the first meeting in March, the names of the nominees will be submitted, in writing, to the membership. A paper ballot election shall occur at the second meeting in March of each year.

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ARTICLE VI: "Duties of Officers"
Section 1. The President shall: call and preside at all meetings of the membership and Executive Committee; appoint a chairperson for each standing committee and other committees as needed; serve ex officio as a member of all committees (including the nominating committee); and represent the association in all matters not otherwise specified.
Section 2. The Vice-President shall: assume the duties of the President in his/her absence; be the chairperson of the membership committee; and, perform such duties as may be delegated by the President.
Section 3. The Secretary shall keep minutes of all meetings, see that meeting notices are provided, and be responsible for all correspondence.
Section 4. The Treasurer shall: pay bills, collect donations or dues, and provide a financial report at regular meetings as well as prepare and present a budget at the second meeting in the Spring.
Section 5. The Member-at-Large shall represent the membership at regular meetings and all Executive Committee meetings.

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Article VII: "Executive Committee"
Section 1. The Executive Committee shall consist of the elected officers.
Section 2. The Executive Committee shall have the authority to tend to the general business of The FCC, make recommendations to the organization, and perform such other duties as specified in these bylaws.
Section 3. The President or a majority of the members of the Executive Committee shall call meetings of the Executive Committee. A majority of the Executive Committee shall constitute a quorum.

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ARTICLE VIII: "Meetings"
Section 1. Regular meetings of the membership shall be held on the first and third Mondays of each month at 7:00 P.M. unless a special meeting is called by the Executive Committee.
Section 2. The second meeting in March shall be known as the annual meeting and held for the purpose of electing officers, receiving reports of officers and committees, as well as conducting any other business that should arise.
Section 3. Special meetings may be called by the President with the purpose of the meeting stated in the call.
Section 4. Those current voting members shall constitute a quorum for the meetings of the general membership.

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Article IX: "Committees"
Section 1. Standing committees shall consist of one (1) member from the Executive Committee as Chair and at least one (1) member from the general membership. Specific standing committees could be: publicity, membership, nominating, and audit.
Section 2. The President shall appoint a Nominating Committee comprised of three members of The FCC at the first meeting of January.
Section 3. The President shall appoint other special committees, standing or special, as the organization or the Executive Committee shall from time to time deem necessary.  Each appointment shall be for the term of one year and may be renewed the following year.

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ARTICLE X: "Funds"
Section 1. All fund raising activities, other than regular donations or collection of dues, shall be subject to approval of the Executive Committee.
Section 2. All funds raised through membership dues or donation shall be used for regular expenses of The FCC.
Section 3. The board may set up a special account as a fund for Shareware/NetWare purchase or a scholarship fund as approved by the Executive Committee.
Section 4. Upon the dissolution of the organization, all of the assets and property of The FCC shall be distributed to the Norwalk Public Library, if exempt within the meaning of section 501(c)(3) at the time of dissolution, for the purpose of purchasing computer equipment, software, and other related items for public use. If the Norwalk Public Library is not qualified or not in existence or unwilling or unable to accept the assets, then the assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal tax code or shall be distributed to the Federal government or to a State or Local government for a public purpose.

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ARTICLE XI: "Parliamentary Authority"
Roberts Rules of Order and later editions shall govern The FCC in all cases to which they are applicable and not inconsistent with these bylaws.

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ARTICLE XII: "Amendments"
These by-laws may be amended at any regular meeting by a two-thirds (2/3) majority vote, provided that the amendment has been submitted in writing to the membership fourteen (14) days prior to the meeting at which the amendment will be considered.

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